Inspection Summary Report

5 min read

What is this?

The Inspection Summary report shows how well your crews keep up with inspections. It counts every machine day as passed, reported issues or missing. A day is missing when the machine ran but nobody inspected it. Use it to find the parts of your company that skip inspections.

Who's this for?

Equipment managers, track inspection completion across the fleet.
Safety managers, find divisions with low completion and follow up.
Superintendents, check that every machine on the job gets its daily inspection.

How to use it

Step 1: Open the report

In the main menu, go to Insights > Reports and click Inspection Summary.

Main menu with Insights, Reports expanded and Inspection Summary highlighted

Step 2: Pick the time frame

Click the date button next to Filters. Choose Day, Week, Month, Year or Custom, then pick the period. The report opens on the current month.

Time frame picker with Month selected and This Month and Last Month presets

Step 3: Read the summary

The Summary donut shows the total, and the split between Passed, Reported Issues and Missing Inspections. Each line shows its share and its count.

Summary donut with 162 passed, 56 reported issues and 511 missing inspections

Step 4: Compare the groups in the table

The table below the donut breaks the numbers down by group. Grand Total sits at the top. Completion Rate (%) shows how many of the expected inspections your crews did.

Inspection Summary table by Corp and Division with pass, issues and completion rate

Step 5: Choose how to group the table

Click Data Structure. Select the levels you want, for example Project, Asset Type or Asset. Drag a level to change the order, then click Save.

Data Structure menu with Corp, Division, Asset Type and Asset selected

Step 6: Drill down to one machine

Click the arrow next to a row to open the next level. Keep going until you reach the machine you want to check.

Table expanded from Trucking Division to Local Operations and Roller, down to the RC-111 row

Step 7: Open the inspection

Click a machine row to open its inspection. You see the template, the engine hours, who inspected it and any issues. Click the PDF icon to download it.

Inspection details for RC-111 with engine hours, mileage, template and inspector

Step 8: Filter the report

Click Filters to narrow the report by project, crew, asset type, inspection template, ownership, result or approval status.

Inspection Summary Filters panel with project, crew, template, result and approval status

The full details

Where to find it: Insights > Reports > Inspection Summary, in the web app.
How it counts: one count for each machine on each day.
Passed: the machine had an inspection that day with no issues.
Reported Issues: the machine had an inspection that day with at least one issue.
Missing Inspections: the machine ran more than the operating hours limit that day, but nobody inspected it.
Operating hours limit: shown under Operational Status in Filters, for example "> 1 hour".
Completion Rate (%): passed plus reported issues, divided by all three counts.
Current Project and Report Project: filter by the machine's project today, or by the project the inspection was done on.
Download and share: use the icons at the top right to download the report or email it.
Visibility: the report shows in your menu only when your company has it turned on.

Tips

Watch Missing Inspections first. A high count means machines run without a check.
Add Asset to the data structure to see which machines miss inspections most often.
Run the report each week and share it with your superintendents.
Use Inspection History to read each inspection in full.