Fleet Maintenance Software for Construction Shop Managers
Clue gives your team construction shop management software to plan work, schedule mechanics, track PMs, and keep each repair record.
Shop management
One workflow for the shop. From request to closeout.
Work Order Control from Request to Closeout
With Clue's equipment maintenance software, shop managers assign each work order to one or more mechanics. Mechanics use their phones to log time, add parts, share notes and photos, then close the work order. The repair record stays with the asset.
Assignment control: Route open work orders to the right mechanic based on priority, workload, and equipment need
Repair documentation: Capture labor, parts, notes, photos, inspection findings, and completion details on the work order
Closeout visibility: The side panel shows who changed what and when. Teams can download each work order as a PDF.
Mechanic Scheduler for Daily Shop Planning
Clue's mechanic scheduling software shows every mechanic's workload on a board in day view. The board color-codes each work order by status. A top counter shows unassigned work orders. Drag and drop moves work between mechanics.
Unassigned work visibility: Surface open work orders that still need mechanic assignment
Schedule control: Move work between mechanics as priorities, delays, and equipment needs change
Workload review: Compare assigned work, repair progress, and mechanic availability before the day gets overloaded
Parts Availability and Repair Cost Control
Ready parts keep the shop moving before the repair starts. Track on-hand quantities, reorder needs, parts used on work orders, purchase activity, and repair cost so mechanics have critical items on hand.
Parts usage tracking: Tie parts consumption directly to the work order and asset record
Inventory control: Review stock levels, reorder thresholds, and parts availability across shop locations where configured
Purchase visibility: Connect parts requests, purchase orders, and vendor activity to the repair workflow
PM Dashboard and Service Backlog Control
The PM dashboard marks each asset as Good Standing, Upcoming, or Overdue. Clue creates a work order when a PM interval hits. Shop managers select many assets to act on them at once. The dashboard also shows each asset's warranty status.
PM status review: See which assets are in good standing, coming due, or overdue for service
Service queue control: Convert due maintenance into trackable work automatically, straight from the PM list
Backlog visibility: Prioritize overdue PMs against active repairs, mechanic capacity, and equipment demand
Fault Code and Failed Inspection Follow-Up
Fault codes and failed inspections need fast shop review in one place. Route equipment issues into the maintenance workflow so shop managers can decide what needs inspection, repair, dismissal, or work order action.
Fault-code triage: Review fault-code signals and decide whether they require repair action
Failed inspection follow-up: Move failed inspection items into work order activity tied to the asset
Repair prioritization: Separate urgent equipment issues from lower-priority maintenance noise
Repair History and Fleet Cost Visibility
Each asset keeps its completed work orders, labor, parts, and mechanic notes. Fleet Financials shows revenue, cost, and profitability for each asset. Shop managers use this record to choose when to repair, replace, or redeploy equipment.
Asset repair history: Track completed work orders, recurring issues, parts usage, and mechanic notes by asset
Cost visibility: Review labor, parts, vendor activity, and maintenance spend tied to equipment history
Fleet decision support: Fleet Financials shows revenue, cost, profitability, and repair cost over time for each asset.
Built for every role
Solutions for every team.
Field, shop, and office teams use the same system. Equipment managers, fleet managers, operations leaders, CFOs, and executives see equipment details for their work.
Equipment Manager
“It's a single pane of glass where you see everything across your fleet, from the field to the phone to the computer.”
Abe Sharaf
Equipment Manager, Pulice Construction
Read Pulice’s story
Fleet Manager
“Imagine receiving 2,000 spreadsheets that needed to be approved individually in an email. There were entire teams dedicated to that. Now the system is fully automated, completely automated from beginning to end.”
Julio Lopez
Fleet Manager, Fort McKay Group
Read Fort McKay’s story
CFO
“You went from doing two services a day to six services a day. That right there is priceless to me.”
Darrin Sheriff
Director of Maintenance & Purchasing, Palmetto Corp
Read Palmetto’s story
VP of Operations
“The big thing with Clue is that we're able to bridge the gap between our field, our operators in our shop, and other departments. Everybody's bought into Clue now.”
Eric Sellman
COO, Brent Scarbrough & Co
Read Brent Scarbrough’s story
Executive
“We had 20 different logins between all our different softwares and web platforms. Now all that information pulls into one spot and we're able to see it in a single place.”
John Igel
CEO, George Igel Co.
Read Igel’s story
Operations Manager
“The operator's in control of his own destiny. That was a huge reason why not only did I buy into it, but I'm also investing into it for the future.”
Ben Benoit
Operations Manager, Onshore Companies
Read Onshore’s story
Through the shop day
Why Shop Managers Choose CLUE
Control repair flow, mechanic workload, parts availability, PM backlog, and asset repair history from one maintenance workflow.
Prioritize Repair Backlog
See open work orders, overdue PMs, failed inspections, and fault-code issues in one queue so the shop can focus on equipment that affects uptime first.
Plan Mechanic Capacity
The day view shows each mechanic's work. Drag and drop moves jobs between mechanics. A top counter shows unassigned work orders.
Keep Parts on Hand
Track parts used on work orders, stock levels, reorder needs, purchase activity, and repair cost so maintenance work keeps moving.
Stay Ahead of PMs
The PM dashboard shows each asset's status. Clue creates the work order when its PM interval hits.
Triage Faults and Failed Inspections
Move fault-code signals and failed inspection items into repair review so shop managers can decide what needs work order action first.
Control Repair Cost by Asset
Clue ties labor, parts, and vendor cost to each asset. Shop managers see repair cost by asset over time.
Equipment Data Stays With the Repair.
Clue brings equipment data and business records into one maintenance workflow through 80+ integrations. Engine hours and odometers sync on their own. Hand-entered equipment stays on the same record.
From the people who use it every day
What contractors say
“The biggest difference has been the user friendliness.”
William A. Hazel
“The big thing with Clue is that we’re able to bridge the gap between our field, our operators in our shop, and other departments.”
Brent Scarbrough & Company
“There were entire teams dedicated to approving spreadsheets one by one.”
Fort McKay First Nation
“It exposes dead cost or overhead that maybe we don’t know about because it gets lost in those three different systems.”
Moss Utilities
“Clue’s real-time data capability has completely changed the way we manage our assets.”
Darrin Sheriff, Director of Maintenance and Purchasing
“It was probably taking the better part of a day to combine all the data from the telematics.”
Derek Wolfe, Equipment Manager, George Igel Co.
“Clue allows us to effectively control our operations: financially, effectively and safely.”
Joseph Yammine, Project Manager, Graham
“QR codes have been a game changer for us with regards to operator inspections.”
Ben Benoit, Operations Manager
“It’s a single pane of glass where you see everything across your fleet, from the field to the phone to the computer.”
Abe Sharaf, Corporate Equipment Engineer
“Our field guys were tired of having a new product, a new something to learn each time.”
Rob Judge, Sr. Procurement & Program Manager
“Our equipment is in far better shape since we started using Clue, for sure.”
Jake Farley, Equipment Manager, Silver Star Construction
Work Orders in Clue: Repair History, Parts, and Labor Costs
Parts Management in Clue: Requests, Delivery Tracking & Inventory
Template Manager in Clue: Inspection Templates, AI Import & Shared Categories
Preventive Maintenance in Clue: Build a PM Plan, Automate Work Orders
Asset Directory in Clue: Saved Views, Bulk Edits & Meters
Common questions
Construction shop management software FAQ.
How does Clue help shop managers control work order assignments?
Clue helps shop managers manage work orders from intake through closeout. Work can be assigned to mechanics, updated with labor, parts, notes, photos, and status changes, then tied back to the asset record for repair history and accountability.
Can shop managers see mechanic workloads in one view?
Yes. Clue's Mechanic Scheduler gives shop managers visibility into assigned work, unassigned work orders, mechanic workload, repair status, and schedule changes. Drag-and-drop scheduling helps teams adjust assignments as priorities shift.
Can mechanics update work orders from the field or shop?
Yes. Mechanics can use Clue's mobile workflows to view assigned work orders, log labor, add notes, attach photos, update repair status, and mark work complete from a phone or tablet.
How does Clue support parts inventory management?
Clue helps teams track parts used on work orders, stock levels, reorder needs, repair cost, and purchase activity. Where configured, teams can manage parts purchase orders and connect parts activity back to the work order and asset record.
Does Clue support Gearflow for parts procurement?
Clue supports Gearflow parts workflows where configured, helping shop teams connect parts sourcing and vendor activity to maintenance work. This gives shop managers better visibility into parts requests, purchasing activity, and repair delays tied to parts availability.
How does Clue help with fault code management?
Clue alerts the shop when equipment reports a fault code. A daily email lists every active code across the fleet. Each code links to open work orders. If a mechanic tries to dismiss a linked code, Clue warns them about the open work order.
What happens when a failed inspection creates a repair need?
When an inspector marks an item as failed, Clue creates a work order task. The task reaches the maintenance queue before the operator leaves the cab. Inspectors attach photos to the item. The asset record keeps the task and photos together.
Can Clue show repair cost by asset?
Yes. Clue supports repair cost visibility through labor, parts, vendor activity, completed work orders, and Fleet Financials. Shop managers can review maintenance spend by asset to identify repeat failures, rising repair costs, and equipment that may need replacement review.
Does Clue help with vendor invoice review?
Yes. Clue supports AI invoice review workflows that compare vendor invoices against work order scope where configured. This helps shop managers review invoice details before approval and keep vendor cost tied to the repair record.
Can Clue support ERP cost code accuracy?
Yes. When a mechanic picks a task, Clue adds its cost code to parts and labor entries. A PM plan item passes its default code to each work order Clue creates. Clue maps cost codes to Vista batch numbers. After completion, Clue sends the work order data to Vista.
What is construction shop management software?
It is one system for work orders, mechanic scheduling, parts, preventive maintenance, fault codes, and repair history. Mechanics work from their phones. Each repair record stays with its asset. Shop managers can see the asset's full service history in one place.
How does Clue track mechanic labor cost on repairs?
Clue tracks mechanic labor cost when mechanics log time inside each work order. Clue links each hour to the repair. More than one mechanic can add time to the same work order. When a mechanic picks a task, Clue fills in cost codes for parts and labor. Clue ties those costs to the asset.
Can I see who changed a work order and when?
Yes. Clue logs every work order change in a side panel. The log shows who changed what, plus the time of each change. Teams can review the full record in one place. They can also download the work order as a PDF to share with vendors or management.
Can Clue track parts across more than one shop or yard?
Yes. Clue tracks parts across warehouses, shops, and jobsite trailers in one system. Mechanics can request several parts from a work order on their phones. When a mechanic uses a part, Clue applies its latest unit cost. The work order shows whether each part came from inventory or a vendor.