Equipment hours reconciliation: Frequently Asked Questions

December 1, 2022

Table of Content

What is “equipment hours reconciliation''?

Utilization reconciliation or equipment hours reconciliation is the process of checking self-reported records against machine readings of engine hours to ensure that the reported use of an asset matches ongoing activity in the project.

What does utilization reconciliation look like in practice?

Hours are reported through Excel or systems like HCSS HeavyJob. Clue takes operator reports and the meter readings from the assets themselves, making a comparison and offering insight if there is a discrepancy in the reported vs measured hours.

Why is utilization reconciliation useful?

It ensures that project operations are transparent and precise with an eye towards proactive budget management.

Can equipment hours reconciliation help with cost value reconciliation for my projects?

Clue allows you to know in real-time when an asset is being over or underutilized, or when hours are being reported incorrectly. This will help keep your data clean and aid in maintain a healthy bottom line.

Why should I automate the equipment meter hour reporting process?

Thousands of hours are spent each year trying to reconcile project expenses and utilization to see if they match ongoing activity. With systems like Clue, you don’t have to ask, “is this correct,” but can move right to the more important question of “why isn’t this correct.”

How do I start reconciling the hours my foreperson reports?

Clue allows you to reconcile 20+ equipment telematics and GPS systems automatically, including HCSS HeavyJobs, Caterpillar Inc., John Deere, Komatsu Construction, Volvo Construction Equipment, and more - without IT work. Visit for more details.

How do I implement utilization reconciliation?

Once your assets are connected, Clue automatically provides asset utilization reports on a daily, weekly, or monthly basis. Schedule a demo and see how easy Clue makes implementation.

How do I ensure a smooth rollout with my field crews?

It’s important to remember that 99% of mistakes aren’t made with ill intent, but simply because people make mistakes. It isn’t about trust or blame, but about increasing visibility so managers can rectify issues as they arise to maximize productivity and profit.

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