Using the Inspection Calendar
Use the Inspection Calendar to see inspection activity across your fleet in one view. It helps your team spot missed inspections, check daily completion, and follow compliance trends over time.
Overview
The Inspection Calendar gives you a visual view of inspection completion by day. Instead of checking inspections one record at a time, you can quickly see which days were fully completed, partly completed, or missed.
This is especially useful if your team already uses Completing Daily Inspections (DVIR), Reviewing Inspection Issues, or Printing and Exporting Inspection PDFs to manage inspection records and compliance follow-up.
Accessing the Inspection Calendar
You can open the calendar from the inspections area in CLUE. Once you are in the inspection view, look for the calendar or report option to switch from the normal list view.
Step 1: Open Inspection Issues
Go to Maintenance → Inspection Issues.
Step 2: Open the calendar view
Look for the calendar or report view option and open it.
Understanding the Calendar View
The calendar is built to show inspection completion by day. It helps your team review how inspections are trending across the fleet instead of only looking at single issues or single reports.
The calendar shows:
- Daily cells - each day shows inspection status
- Color coding - a quick visual sign of completion
- Completion rate - how many required inspections were completed that day
This view works well with Reviewing Inspection Issues when you want to move from a high-level compliance view into the actual problems reported.
Reading Completion Metrics
The calendar view includes basic metrics to help your team understand inspection performance. These numbers make it easier to see whether inspections are being completed as expected.
Key metrics include:
- Total Required - inspections that should have been completed
- Completed - inspections that were actually submitted
- Completion Rate - the percentage completed
- Issues Found - problems reported during inspections
These metrics are useful when reviewing DVIR completion or checking whether low completion is also leading to more open inspection issues.
Drilling Down
You can click into a day to see more detail behind the calendar totals. This makes it easier to move from a compliance summary into the actual records behind it.
When you open a day, you can review:
- which assets were inspected
- which assets were missed
- who completed each inspection
- what issues were reported that day
This is also a natural place to link to Completing Daily Inspections (DVIR) and Creating Work Orders from Inspection Issues and Fault Codes when missed or failed inspections need follow-up action.
Using for Compliance
The Inspection Calendar is helpful for teams that need to track inspection habits across operators, assets, or projects. It gives a simple way to review whether inspections are being done consistently and whether your records are ready for audit or reporting needs.
You can use it to:
- find operators who regularly miss inspections
- track fleet-wide DVIR completion
- support compliance reporting for audits
- set inspection completion goals for the team
This section also creates a strong internal link opportunity for Printing and Exporting Inspection PDFs if your team needs formal inspection records for client files, insurance, or audits.
Tips
A simple weekly review of the calendar can help your team catch problems before they turn into bigger compliance gaps. The calendar is most useful when it becomes part of a regular review process.
- review the calendar each week to spot trends early
- follow up with operators who have low completion rates
- use inspection completion data in safety meetings
- compare missed inspections with open issues in Reviewing Inspection Issues
- export inspection records regularly if your team has audit requirements
