Understanding Parts Management

CLUE's Parts Management module helps you track inventory, request parts, and manage orders for maintenance operations.

Accessing Parts Management

1. Navigate to Parts Management in the Maintenance section
2. Two main tabs: Requests & Orders and Inventory

Requests & Orders Tab

Track parts through the procurement process:

• Pending Requests - Parts needed but not ordered
• Open Orders - Parts ordered, awaiting delivery
• Received - Delivered parts

Inventory Tab

View and manage parts in stock:

• Part Name/Number - Identification
• Quantity on Hand - Current stock level
• Location - Where parts are stored
• Reorder Point - When to order more

Parts Workflow

1. Request - Mechanic requests a part
2. Approve - Manager approves the request
3. Order - Purchasing places the order
4. Receive - Part arrives and is checked in
5. Issue - Part is used on a work order

Benefits

• Know what parts you have in stock
• Avoid downtime waiting for parts
• Track parts costs accurately
• Reduce waste from over-ordering

Tips

• Keep inventory counts accurate with regular audits
• Set reorder points for critical parts
• Link parts to work orders for cost tracking