Adding Parts to Inventory

Overview

Add new parts to your inventory when you receive stock or need to track new part types. Proper part setup ensures accurate inventory tracking and cost reporting.

Adding a New Part

Step 1: Navigate to MAINTENANCE → Parts Management → Inventory.

Step 2: Click "Add Part" or the plus icon.

Step 3: Enter part information:

• Part Number - Manufacturer or internal part number
• Name - Descriptive part name
• Description - Additional details
• Category - Part type (Filters, Fluids, etc.)
• Unit Cost - Price per unit
• Location - Storage location

Step 4: Set inventory levels:

• Initial quantity on hand
• Reorder point
• Reorder quantity

Step 5: Save the part.

Part Categories

Organize parts into categories:

• Filters (oil, air, fuel, hydraulic)
• Fluids (oil, coolant, hydraulic fluid)
• Belts and Hoses
• Electrical
• Brake Components
• Custom categories

Best Practices

• Use consistent naming conventions
• Include manufacturer part numbers
• Set realistic reorder points based on usage
• Keep locations accurate

Tips

• Add parts before you need them for work orders
• Include alternate part numbers if applicable
• Attach spec sheets or images if available