Printing and Exporting Inspection PDFs
What is this?
Every completed inspection in Clue can be exported as a branded PDF report. The PDF includes your company logo, equipment details (make, model, serial number, engine hours, odometer), the inspector's name, the project, and every checklist item with its result. Use it for compliance records, customer deliveries, or shop files.
Who is this for?
- Equipment Managers - Pull inspection records for audits, insurance claims, or equipment sales.
- Safety Managers - Archive DVIR reports as compliance documentation.
- Dispatchers - Print post-delivery inspection reports for customer sign-off.
How to print a single inspection
Step 1: Open the inspection
Go to Asset Health > Inspection History. Find the inspection you want and click its row to open the detail panel.
Step 2: Click the PDF icon
In the inspection detail panel, look for the small PDF icon in the top-right corner. Click it to generate the PDF.
Step 3: Download the PDF
The PDF downloads to your computer. It includes your company branding, the full equipment overview (make, model, serial number, engine hours, odometer), inspection date and inspector, project name, and every checklist item with pass/fail results and notes.
How to export multiple inspections
Step 1: Click Export Inspection
In the Inspection History view, click Export Inspection in the top-right corner. A dialog opens where you select a date range.
Step 2: Choose your date range
Select a time frame: Day, Week, Month, Year, or Custom. Pick the specific dates. Click Export.
The export generates a file with all inspections for the selected period.
The full details
- Works on: Web app
- Location: Asset Health > Inspection History > click any inspection > PDF icon (top right)
- Bulk export: Export Inspection button (top right of Inspection History table)
- PDF includes: Company logo and address, equipment details, inspector name, project, all checklist items with results, notes, and photos
- Branded: The PDF shows your company name, logo, and contact information at the top
- Filter first, then export. Use the Group By, Filters, and date controls to narrow the list before exporting.
Tips
- Filter before exporting in bulk. Use the organization tree on the left to scope to a specific division or project. Then export only what you need.
- Use the PDF for post-delivery sign-off. Print the inspection PDF and have the customer sign it when equipment is delivered to a jobsite.
- Save PDFs for insurance claims. A branded inspection report with photos, timestamps, and inspector names carries weight with adjusters.
- Export monthly for compliance. Set a reminder to export all inspections at month end. Archive the file for DOT or OSHA records.
