Creating Parts Requests

Request parts when you need something for a repair that isn't in stock or needs to be ordered.

When to Create a Request

• Part is out of stock
• Need a part not normally kept in inventory
• Special order items
• Large quantity orders

Creating a Parts Request

1. Go to Parts Management
2. Click New Request
3. Enter request details:
   • Part Name/Number
   • Description
   • Quantity Needed
   • Work Order (optional - links request to repair)
   • Urgency - Normal, High, Critical
   • Notes - Special instructions
4. Click Submit Request

From a Work Order

1. Open the work order
2. Go to Parts tab
3. Click Request Part
4. Part is auto-linked to the work order

Request Statuses

• Pending - Awaiting approval
• Approved - Ready to order
• Ordered - Purchase order placed
• Received - Part arrived
• Cancelled - Request cancelled

Tips

• Include part numbers when known
• Specify correct quantity to avoid delays
• Note urgency clearly for critical repairs