Adding Parts to Work Orders

Track parts used on repairs to manage inventory, calculate repair costs, and maintain accurate maintenance records.

Accessing the Parts Section

1. Open a Work Order detail view
2. Navigate to the Parts tab
3. View existing parts or add new ones

Adding Parts to a Work Order

1. Click Add Part in the Parts section
2. Enter part information:
   • Part Name/Number - Part identification
   • Description - Part details
   • Quantity - Number of parts used
   • Unit Cost - Cost per part
   • Vendor - Where the part was sourced
3. Click Save

Using Parts from Inventory

If your organization uses Parts Management:

1. Click Add from Inventory
2. Search for the part by name or number
3. Select the part from the list
4. Enter quantity used
5. System automatically updates inventory counts

Parts Cost Tracking

CLUE automatically calculates:

• Line Item Total - Quantity × Unit Cost
• Total Parts Cost - Sum of all parts on the work order
• Work Order Total Cost - Parts + Labor

Requesting Parts

If a part isn't in stock:

1. Click Request Part
2. Enter part details and quantity needed
3. Submit request to purchasing
4. Track request status from the work order

Tips

• Always record parts used - even small items like filters and seals
• Include vendor invoices as attachments for accurate cost records
• Use consistent part naming for better reporting
• Review parts history to plan future inventory needs