Adding a New Asset

Overview

Adding assets to CLUE creates a central record for each piece of equipment in your fleet. This guide shows you how to register a new asset with all its essential details.

Step 1: Navigate to Assets

Go to Directory > Assets in the sidebar. You'll see your asset list with all current equipment.

Click the blue Add Asset button in the top-right corner.

Step 2: Fill Out the Form

The "Register New Asset" form appears with several fields to complete.

Required Fields (marked with *)

• Asset Name - A unique identifier for the equipment (e.g., EX-500, Loader-01)
• Make - The manufacturer (Caterpillar, John Deere, RAM, etc.)
• Model - The specific model number or name
• Serial Number - The equipment's serial number for identification
• Asset Type - Category of equipment (Vehicle, Heavy Equipment, Tool, etc.)

Optional Fields

• Product Class - More specific classification within the asset type
• Manufacture Year - Year the equipment was built
• Fuel Type - Diesel, Gasoline, Electric, etc.
• Ownership - Owned, Rented, or Leased
• Vendor - The vendor or dealer (useful for rentals)
• Note - Any additional information about the asset

Step 3: Save the Asset

Once you've entered the required information, click Save to add the asset to your directory.

The new asset will appear in your Assets list and be available for:

• Work order assignments
• Preventive maintenance scheduling
• GPS tracking (if a tracker is linked)
• Dispatch and resource planning

Tips

• Use consistent naming conventions for Asset Names (e.g., prefix by type: EX for excavators, TT for trucks)
• Always enter the Serial Number accurately - it's used for warranty and service records
• Set Ownership to track rental vs. owned equipment costs separately
• Add notes for special maintenance requirements or operating restrictions