Filing a Fuel Report
What is this?
Fuelers and oilers use the mobile app to record every fill-up. Open the Fuel Report, select the asset, enter gallons, and submit. The data flows to the web dashboard automatically for reporting and cost tracking.
Who is this for?
- Fuelers and Oilers – Record fuel fill-ups directly from the field.
- Equipment Managers – Track fuel consumption per asset and per project.
How to use it
Step 1: Open Fuel Report
Tap Fuel Report in the mobile app menu. Then tap the + button to start a new report.
Step 2: Choose a report template
Select Fuel Report for basic fueling, or Oiler Report for fueling plus fluid level checks. The Oiler Report includes inspection items for DEF, engine oil, transmission oil, and more.
Step 3: Select the asset
Search by name, browse nearby assets on the map, or scan a QR code. The map shows assets near your current location.
Step 4: Select a fuel source
If fueling from a fuel truck or tank, select the fuel source asset. This tracks where the fuel came from.
Step 5: Enter fuel details
The report shows asset details (serial number, engine hours, miles), fueling date, project, and fuel source. Tap Tap to Enter to record gallons filled.
Step 6: Submit
Tap Submit at the bottom. The entry appears in your Fuel Report list and syncs to the web dashboard.
The full details
- Works on: Mobile app (iOS and Android)
- Location: Menu > Fuel Report
- Asset selection: Search, nearby map, QR code scan, or browse by asset type
- Fuel source tracking: Select which fuel truck or tank the fuel came from
- Meter readings: Engine hours and miles auto-populate from the asset
- Templates: Fuel Report (basic) and Oiler Report (with fluid inspections). Templates are customizable.
Tips
- Use the nearby map to quickly find assets close to you instead of searching.
- Scan QR codes for fast asset identification on the job site.
- Always select a fuel source. This tracks fuel inventory per truck.