Asset Assignment History: User Tracking

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5 min read

Asset Assignment History helps you see where an asset has been assigned and who has been linked to it over time. You can check project history, user history, or both in one timeline, which makes it easier to answer questions like who was using a machine last week or what project it was on at that time.

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What’s New

This update adds more visibility to assignment history inside the asset record. You can now see a Users tab for operator history and a Both tab that combines user and project assignments in one timeline.

That means you no longer have to check separate views to understand who was linked to the asset and where it was assigned during the same period.

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Key Benefits

This feature is useful when you need a quick answer about past or current assignments. It brings user and project history into the same place and makes the timeline easier to read.

See the full user history for an asset, including names, job titles, dates, and current status
View project assignment history in the same panel
Use the Both tab to see one combined timeline
Spot current assignments quickly with the green status badges

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Where to Find It

You can open Assignment History from inside the asset record. If you are not familiar with that panel yet, this fits naturally with Understanding Asset Detail View.

Go to Asset Directory > select an asset > three-dot menu > Assignment History.

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Step-by-Step Instructions

Use the steps below to open Assignment History and switch between the different views. The process starts from the Asset Directory and takes just a few clicks.

Step 1: Open the Asset Directory

Go to Asset Directory from the main navigation menu.

You will see a list of all your assets.

Step 2: Select an Asset

Find the asset you want to review and click it to open the details page.

You can use the search bar or filters to find the asset faster by name, number, or category.

Step 3: Open Assignment History

In the asset details view, click the three-dot menu in the top-right corner.

Select Assignment History from the dropdown. A panel will open with three tabs: Projects, Users, and Both.

Step 4: Choose Your View

Each tab answers a slightly different question. Pick the one that matches what you are trying to check.

Projects - shows project assignments only
Users - shows user or operator assignments only
Both - shows one merged timeline with users and projects together, sorted by date

Step 5: Read the Timeline

Each entry shows the main details for that assignment. The exact information depends on whether the entry is for a user or a project.

For user entries, you will see:

a blue person icon
the user’s name and job title
the date range they were linked to the asset
a green Current Person badge if they are currently linked

For project entries, you will see:

a folder icon
the project number and name
the date range for the assignment
a green Current Project badge if the asset is currently assigned there

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Understanding the Badges

The green badges help you see active assignments right away. This is the fastest way to check who or what is currently linked to the asset.

Current Person - this user is currently linked to the asset
Current Project - this asset is currently assigned to that project

If there is no green badge, there is no active user or project assignment at that moment.

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Common Scenarios

This panel is most useful when someone needs a quick answer about an asset’s recent history. These are a few common ways teams use it.

1. Who was operating this excavator last Tuesday?

Open the asset’s Assignment History, click the Users tab, and look for the user entry whose date range covers that day.

2. Give me the full history of this asset

Open Assignment History and click the Both tab.

This gives you one timeline with user and project entries mixed together in date order.

3. Who is currently assigned to this machine?

Open Assignment History, then check the Users tab or the Both tab.

Look for the entry with the green Current Person badge near the top of the list. If you only need project timing, Using the Assignment Calendar is the better next page to read.

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Troubleshooting

If something looks missing, start by checking whether the feature is enabled and whether the asset has any recorded user assignments yet. Most issues come down to one of those two things.

1. I don’t see the Users tab

Make sure your CLUE app is updated to the latest version.

If you still do not see the tabs, contact your CLUE administrator. Your organization may need to enable the feature.

2. The Users tab is empty

This usually means no users have been linked to that asset yet.

User assignments are recorded going forward, so older history from before the feature was enabled may not appear.

3. I can’t find Assignment History

Open the asset details page first, then click the three-dot menu in the top-right corner.

Assignment History is available from the individual asset view, not from the main Asset Directory list.

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FAQ

These are the most common questions people have when they start using the new history view. The answers below keep the difference between the old and new views clear.