Tools

Fleet Maintenance Spreadsheet Template

Managing fleet maintenance is no easy task — for any size fleet. And relying on filing cabinets and scattered paperwork only makes it harder to keep up. That's why we created a best-in-class fleet maintenance spreadsheet — to help you stay organized, gain control and prevent those costly breakdowns before they happen.

Give it a try

Why is fleet maintenance important?

Fleet maintenance programs allow you to take care of the small, routine costs associated with operating a vehicle to avoid the major costs of mechanical failure and unplanned vehicle downtime. In addition to ensuring that your fleet assets run properly, an effective maintenance program keeps your drivers safe by reducing the chances of breakdown on the road.

How to keep track of fleet maintenance?

Once you define your maintenance schedule for a vehicle, you should keep an ongoing record of performed maintenance to better anticipate future maintenance needs. This record can be kept as paper work orders in a binder, through a maintenance spreadsheet, or using fleet maintenance software that sends automatic notifications when an upcoming service task is due.

Why is fleet maintenance important?

Fleet maintenance programs allow you to take care of the small, routine costs associated with operating a vehicle to avoid the major costs of mechanical failure and unplanned vehicle downtime. In addition to ensuring that your fleet assets run properly, an effective maintenance program keeps your drivers safe by reducing the chances of breakdown on the road.

How to keep track of fleet maintenance?

Once you define your maintenance schedule for a vehicle, you should keep an ongoing record of performed maintenance to better anticipate future maintenance needs. This record can be kept as paper work orders in a binder, through a maintenance spreadsheet, or using fleet maintenance software that sends automatic notifications when an upcoming service task is due.

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How to use your free maintenance tool

This free spreadsheet makes it easy to log vehicle details, track maintenance and calculate key metrics like total cost per mile — all in one place. Designed as a simple, user-friendly alternative to Excel, you can get started in seconds.

Log and track information

Maintenance tasks & costs

Keep a historical record of what work has been performed on an asset and how much it costs.

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Manage maintenance tasks in Clue

Tired of the spreadsheets? Lost paperwork? And overstuffed manila folders? It may be time to switch to a fleet maintenance software , like Fleetio. Fleetio helps you  track and manage  every aspect of maintenance — from reminders to reporting — so nothing slips through the cracks. Plus, with our mobile app , you can access service reminders, inspections, odometer readings and more — anytime, anywhere.

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Don’t just take our word for it

Hear from some of our amazing customers who are building faster.
“We saved over $1m in our first year alone using Clue... and we transitioned [our mechanics] from 2 services a day to 6 services a day thanks to Clue."
Darrin Sheriff
Director of Maintenance and Purchasing, Palmetto Corp
“Our equipment is in far batter shape since we started using Clue, for sure... It would be really difficult for us to go back and not use Clue! I might lose all my people..."
Jake Farley
Equipment Manager, Silver Star Construction
“Clue makes stuff a lot faster...the foremen and everybody in operations loves Clue."
Jeremy Spivey
Shop Foreman, Silver Star Construction
"Before we started using Clue, there was a lot of running around, leaving my desk, making phone calls. We were constantly having the foreman or technicians email us or call us with that information to manually enter that."
Amber Smith
Equipment Maintenance Scheduler, Silver Star Construction
“Our management team loves the app... they’re able to see what our fleets are doing, when they’re not even on the job.”
Brittany Burpee
Project Manager, Graham
"10 years ago we didn't know where anything was really. Matter of fact, we lost a scraper for one year!"
Rusty Warrick
Planner, Silver Star Construction
"Within 20 minutes you can fully explain to any individual regardless of their technological background how to effectively use the tool."
Joseph Yammine
Project Manager, Graham
“The most useful piece of information that I’m getting from Clue’s probably the replay functionality: being able to see what this truck did in the day, where it went around, all that captured in a quick video is really awesome to see."
Damian Trueman
Project Coordinator, Graham
"This is like a future kind-of-thing: you're seeing stuff happening 10 km away and you you can see that in your phone. It's very futuristic."
Shair Haque
Project Coordinator, Graham
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