Managing fleet maintenance is no easy task — for any size fleet. And relying on filing cabinets and scattered paperwork only makes it harder to keep up. That's why we created a best-in-class fleet maintenance spreadsheet — to help you stay organized, gain control and prevent those costly breakdowns before they happen.
Fleet maintenance programs allow you to take care of the small, routine costs associated with operating a vehicle to avoid the major costs of mechanical failure and unplanned vehicle downtime. In addition to ensuring that your fleet assets run properly, an effective maintenance program keeps your drivers safe by reducing the chances of breakdown on the road.
Once you define your maintenance schedule for a vehicle, you should keep an ongoing record of performed maintenance to better anticipate future maintenance needs. This record can be kept as paper work orders in a binder, through a maintenance spreadsheet, or using fleet maintenance software that sends automatic notifications when an upcoming service task is due.
Fleet maintenance programs allow you to take care of the small, routine costs associated with operating a vehicle to avoid the major costs of mechanical failure and unplanned vehicle downtime. In addition to ensuring that your fleet assets run properly, an effective maintenance program keeps your drivers safe by reducing the chances of breakdown on the road.
Once you define your maintenance schedule for a vehicle, you should keep an ongoing record of performed maintenance to better anticipate future maintenance needs. This record can be kept as paper work orders in a binder, through a maintenance spreadsheet, or using fleet maintenance software that sends automatic notifications when an upcoming service task is due.
This free spreadsheet makes it easy to log vehicle details, track maintenance and calculate key metrics like total cost per mile — all in one place. Designed as a simple, user-friendly alternative to Excel, you can get started in seconds.
Keep a historical record of what work has been performed on an asset and how much it costs.
Tired of the spreadsheets? Lost paperwork? And overstuffed manila folders? It may be time to switch to a fleet maintenance software , like Fleetio. Fleetio helps you track and manage every aspect of maintenance — from reminders to reporting — so nothing slips through the cracks. Plus, with our mobile app , you can access service reminders, inspections, odometer readings and more — anytime, anywhere.