Top 10 Construction Equipment Inspection Software

There’s a story to tell for every machine on your construction site.

That running nonstop crane that’s been doing it for weeks? It’s telling you to fail, but not loudly.

That was the just broken-down excavator. The signs of this have been going on for months now, but it's been signaling issues.

These ‘stories’ get lost in the noise, buried among manual checklists and outdated inspection processes for too many construction teams.

Construction equipment inspection software isn’t another piece of tech; it’s what your equipment needs the most – not as something else but as the translator.

It helps you turn scattered data into actionable insights, so you know you are a step ahead of breakthroughs, compliance issues, and project delays.

With that many tools available, where do you start?

Ticking all the boxes when choosing software isn’t the only thing; it’s about finding a solution that fits your team’s workflow, and helps you hear what your equipment has been trying to say this whole time!

We will look at why it’s important to assess more than one option, and how if the choice is right it can completely change how you manage your inspections.

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Why Equipment Inspections are Critical for Your Bottom Line

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1. Preventing Costly Downtime

Unplanned equipment failures derail progress leading to high project cost overruns and eroding delivery dates.

By helping identify problems early, inspections can provide proactive maintenance which keeps machinery up and running.

Getting downtime avoided means no ripple of wasted labor, missed deadlines, and financial penalties.

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2. Reducing Repair and Replacement Costs

Failure through unchecked wear and tear can cause major failure and expensive repair or replacement of required equipment.

These issues can be caught through inspections before they get out of control extend equipment life and reduce unplanned spending.

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3. Improving Job Site Safety

Safety risks come from faulty equipment.

Inspections check that machinery is working right and so prevent accidents that produce injury, medical costs, and legal liability.

Safe equipment also ensures compliance with the regulations of your industry, avoiding project shutdowns as well as fines.

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4. Maintaining Efficiency

Projects get slowed down, and operational costs go up when equipment operates below optimal performance.

Inspections ensure machines are running efficiently and help teams reach their project deadlines while saving on fuel and energy.

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5. Avoiding Regulatory Penalties

Regular equipment inspections are required by regulatory requirements. Noncompliance can lead to fines, actions, or being required to stop work.

Not only are inspections a guarantee of safety, but they also help to protect you financially in the case that the regulations are not met.

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6. Budget Control and Predictability

Unknown costs prevent you from staying within budget.

Inspections provide for plans, and predicted maintenance schedules reducing expenses and utilization resources well, it improves financial conditions.

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The Best 10 Construction  Equipment Inspection Software in 2024

1. Clue

Clue is a leading equipment inspection software that boasts a user-friendly interface making the process of inspection smooth, thorough, and tracking assets.

With its customizable templates and easy integration with current systems, it is a platform that works well for many operational requirements such as overall asset management. 

One of its distinctive features, namely its ability to automatically identify nearby assets and initiate inspections with a single tap.

This process simplifies inspection into something that is accessible to any professional at any level of experience. 

Furthermore, Clue lets you report on equipment issues with a click of a button, speeding the repair process and minimizing operational downtime.

Clue revolutionizes equipment inspection with intuitive usability and next-generation technology, without sacrificing efficiency and accuracy in the field.

Clue differs from traditional systems in which teams are processing forgotten paper files manually or with outdated tools, with real-time data collection, customizable workflows, and seamless reporting and analytics. 

Its flexibility across industries and compliance mechanics makes Clue's equipment inspection software able to provide thorough, consistent, and tailored inspections of your operation for each inspection.

If you manage fleets of any size, heavy machinery, or specialized equipment, Clue gives you a scalable, sustainable solution to boost productivity, minimize downtime, and improve safety across the whole board.

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Key Features

• Quick Inspection Launch: With a tap, Clue tells you which nearby asset you should go to next. Designed for easy use, turning things into manageable steps for pros of any skill level.

• Simple Breakdown Alerts: You can report equipment issues with only one click. With Clue you can be sure that your business is up and running continuously by quickly setting up the documentation and communication of breakdowns with the system's support to keep the process fast.

• Custom Checklists: Its inspection templates suit your needs. Using forms designed for different types of assets improves productivity and adherence to standards which are of great benefit to operators. With these versatile templates, in-depth inspections can easily be conducted.

• Add Photos and Videos: It's the most easy way to build up critical visual evidence. Photo and video capture are supported by the Clue system during inspections to do so from every angle. 

• Stay Regulation Ready: It’s easy to meet OSHA and DOT requirements. With easy export options, your project is in the clear, and your inspections are compliant with Clue's system. Get ahead of the regulation with ease.

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User Reviews

Comprehensive Monitoring:

“If you're in search of an effective solution for monitoring equipment, managing real-time data and locations, handling audit and inspection forms, managing work orders, and Utilization, I would highly suggest considering Clue as a viable choice.”

‍Jeremy S., Construction

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“It is very user-friendly and my field guys can easily navigate through app.”

‍Alfonso H., Project Manager

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“Its a great asset to have, we can check our equipment at any time and from anywhere, lets know of fuel consumption and if there is an issue.”

‍Charles M., General Superintendent

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Pricing

Checkout Clue for pricing.

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2. Raken

Best For: Streamlining field reporting and daily logs for construction projects.

Raken helps simplify the process of recording inspections with voice to text input and mobile data capture.

We ensure folks can quickly fill out time cards, work logs, and checklists with integrity. 

Through automatic reporting options, heavy equipment inspections are easy to track and enjoy reports emailed to you in CSV format.

Using the intuitive interface, users can set up automated equipment reports to keep tabs on equipment performance, status and maintenance needs with ease, things like snapshots and logs.

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Features

• Real-Time Dashboards: Saves inspection data into the cloud, changing the field and office and updating instantaneously to the dashboard.

• Automated Reporting: Branded reports with current weather details are generated and delivered via automated emails.

• Photo Documentation: Attach photographs and videos with time and date stamps quickly to inspection logs.

• Voice-to-Text Data Capture: This speeds up reporting by allowing for voice input for inspection notes.

• Equipment Snapshot and Log Options: Tailored reporting formats keep you up to date on track equipment condition and usage.

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User Reviews

“Ability to use in the field helps keep the job running without taking the time out of anyone’s day to run out to look at the job and stream line changes.”

‍Justin C., Safety director

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“Need to make reporting more customizable The Material module only tracks consumption, no way to track overall inventory”

‍Matthew D., Managing Member

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Pricing

Contact the vendor for details.

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3. Procore

Best For: Ensuring compliance with safety and inspection regulations.

Procore all in one platform makes it easy for tracking and management of inspections on the construction equipment.

Its intuitive mobile app with which inspectors can create custom forms, record findings and add photos or videos directly to inspection logs.

Our real-time layer lets you close any gaps in inspection data because it’s instantly available to all stakeholders so you and your teams don’t have to wait for action on flagged issues.

Procore’s full feature tool to report details and produce professional inspection summaries all of which can be shared with teams or with external parties.

The software simplifies the checklists, automated alerts and task tracking integration that helps reduce downtime and ensures equipment is up and running smoothly. 

On the platform level as well, there’s a seamless flow between the other Procore tools and this solution for managing equipment and site inspections.

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Features

• Integrated Safety Management: Links more closely to broader safety management workflows.

• Custom Checklists: Detail inspection forms designed especially for selected equipment can be created.

• Incident Tracking: Incidents are documented and analyzed directly from the findings of inspection.

• Cloud Integration: See patterns in product changes from multiple groups and devices at the click of a button.

• Reporting Automation: Produces branded detailed inspection reports for stakeholders.

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User Reviews

“Its comprehensive project management capabilities for construction. The platform centralizes communication, document management, and scheduling, making it easy to collaborate across teams. The mobile app is especially helpful for accessing real-time updates and tracking project progress on-site. Procore’s ability to manage RFIs, submittals, and change orders in one place has improved our workflow efficiency.”

‍Verified Reviewer., Associate

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“From a liability standpoint, all of the data and documents that reside within Procore must also be duplicated on local networks to ensure redundant access.”

‍Kyle K., Vice President

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Pricing

Contact the vendor for details.

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4. eCompliance

Best For: Cloud-based equipment inspection and compliance management.

The focus of eCompliance is safety and adherence to the regulations which makes it great for construction equipment inspections.

Its easy and user-friendly interface allows for an inspector to create and complete digital checklists conforming to OSHA or site-specific standards.

The software also enables equipment reporting, tracking corrective action, and ensuring equipment remains compliant and above operational.

The data is centralized, in a cloud, and is stored for real-time visibility for managers and auditors.

eCompliance automates reporting and provides first mobile-first functionality while minimizing downtime due to non-compliance.

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Features

• OSHA-Compliant Forms: Safety standards aligned pre-built templates.

• Incident Tracking: Report (flag and log) any noncompliance or safety issues to the client on the inspection project.

• Cloud-Based Storage: Storage of inspection records and compliance auditing activity in one place.

• Automated Notifications: Make sure of timely execution of scheduled inspections.

• Mobile Functionality: Perform complete offline inspections and sync your data later.

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User Reviews

Visit Capterra for latest reviews.

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Pricing

Contact the vendor for details.

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5. HeavyJob

Best For: Tracking heavy equipment usage and inspections in real-time.

HeavyJob mobile-friendly tools for data collection and reporting simplify equipment inspections.

Field inspectors can record conditions, log hours, and track the purchase and maintenance of applicable equipment directly from the field.

Data from the equipment is synced to the cloud to provide real-time visibility of the equipment's health and performance.

Managers can use automated reporting tools to find trends and make data-driven decisions.

When dealing with large numbers of machines, HeavyJob naturally fits seamlessly into other construction management platforms.

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Features

• Mobile-Optimized Platform: The smartphone or tablet makes it easy to perform inspections.

• Customizable Templates: Just like other apps for inspection, create and share inspection checklists for your needs.

• Photo and Video Evidence: Provide a capability to attach multimedia documentation to inspection records.

• Real-Time Analytics: Get access to dashboards that help with insights about the equipment’s condition and trends.

• Regulatory Compliance Support: Inspections need to be up to legal and safety standards.

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Reviews

“I have used the heavy job for about 8 months and it is a great tool for tracking the job on the field, controlling costs, and managing your budget. One of the biggest advantages of the heavy job is the customer support. Every time I call the help line I get an answer and a great service. Tracking jobs in the field using time cards is painless with the heavy job and production analysis features help you manage your costs and stay on a budget.”

‍Isabel P., Project Engineer

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“Customizing some functions are not allowed. We have tried to adjust options to meet our needs and have had issues.”

‍Tara C., Proj Manager

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Pricing

Contact the vendor for details.

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6. iAuditor by SafetyCulture

Best For: Customizable inspection checklists and mobile inspections.

iAuditor is a highly adaptable platform designed to facilitate teams in creating custom inspection checklists for equipment and safety purposes.

The real-time inspection that is brought about through the mobile app is used to take data, there’s taking photos, and then generate an actionable report from the field.

Using iAuditor’s analytics dashboards, you can see equipment conditions and visualize inspection frequency to optimize schedules and reduce downtime.

There is also integration with other platforms for smooth construction workflow for the managers.

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Features

• Custom Checklists: Functionality for you to drag and drop content to create tailored inspection forms.

• Photo and Video Attachments: Make logs detailed visually.

• Analytics Dashboards: Learn more about trends in inspection and inspecting equipment health.

• Automated Reporting: View live talking points on the big screen instead of on paper.

• Integration: It will connect with platforms like Slack, Microsoft Teams, & Zapier.

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Reviews

“This system is amazing. So easy to create and customize audits and checklists and get exactly what you want. And the analytics all you to see your results without having to do it yourself via spreadsheets. Great system!!! and customer service is second to none.”

‍Caroline N., WHS Advisor

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“The app. crashed on me after being on the road for 2 and a half weeks. I now have to re-write over 50 audits for students and rely on my memory which is NOT COMPLIANT. waste of my time and money. Very disappointing. I don't think iAuditor will pay me for the extra week in the office ill need to process my students. Would have been better off using Microsoft Word and a notepad.”

‍Leah E., VET Lecturer/Workplace Assessor Agriculture and Rural Operations

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Pricing

Contact the vendor for details.

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5. Fleetio

Best For: Equipment inspection and maintenance scheduling.

Fleetio is geared toward reducing equipment inspections and preventive maintenance.

The mobile-friendly app allows field teams to inspect right down to the offline, and sync the data when a connection is restored.

Fleetio simplifies equipment inspections by offering a mobile app for real-time data capture, offline access, and automated syncing.

Teams can log inspection results, attach photos, and track maintenance schedules.

It includes automated alerts for upcoming services and integrates seamlessly with fuel and telematics systems.

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Features

• Offline Data Collection: Sync data without connectivity, per inspections.

• Maintenance Alerts: Proactively based on the performance of your vehicles.

• Customizable Forms: Customize checklists and logs to a particular bit of equipment's requirements.

• Real-Time Syncing: Share inspection data instantly to teams and stakeholders.

• Integration: Links to other HCSS tools for holistic equipment management.

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Reviews

“The vehicle information module and maintenance tracking are the most important features for our organization, and Fleetio makes both processes easy, streamlined, and effective. This is especially important for our organization as we are spread across multiple office locations in various states, which makes managing our fleet a challenge. Fleetio has made it far more organized and easy for all our operators.”

‍Amanda D., Operations Coordinator

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“The reporting features could be improved. There's a lot of information in Fleetio. Getting it into a report that fits our needs is a little cumbersome BUT the customer service is fantastic! The Fleetio team has been working with us to try and improve the reporting capabilities.”

‍Curt V., Safety and Training Coordinator

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Pricing

Contact Fleetio for pricing details.

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6. Asset Panda

Best For: Equipment tracking and inspection management.

Asset Panda, which is modern asset tracking and robust inspection tools together, so teams to monitor equipment condition and compliance.

It offers support via custom inspection forms with documents, photo,s and reporting in real time.

Featuring an easy-to-use interface and app, it's easy to keep track of the equipment you have from anywhere and make sure that inspections are always efficient.

Beyond integration options to connect Asset Panda to other systems and streamline workflows, there is also additional information on other ways to use the system, including specific guidelines for codes.

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Features

• Real-Time Equipment Tracking: Keep track of where and what state assets are located and in.

• Customizable Inspection Forms: To fit any equipment, build inspection processes.

• Photo Documentation: On inspection records attach images and videos.

• Cloud-Based Database: All inspection data is then centralized, with no more copying and pasting.

• Automated Alerts: To notify teams ahead of an inspection, or needs for maintenance.

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Reviews

“Love the ability to customize fields and generate detailed reports, makes inventory management a breeze.”

‍Javier F., Partners Responsible

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“The user interface can be a bit overwhelming at first, and it took some time to get used to the navigation and layout of the software.”

‍Ana Z., It Administrative

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Pricing

Contact the vendor for details.

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7. PlanGrid Build

Best For: Streamlining inspections and punch list management.

Autodesk Construction Cloud offering PlanGrid Build offers complete tools for equipment inspections and defect tracking.

Using its mobile app, field teams can take photos, annotate, and check them off with checklists.

Real-time sync of inspection logs means that managers and stakeholders always know what’s going on.

In addition to Autodesk tools, PlanGrid Build provides integrations with other tools to create a complete interface for managing construction projects and equipment.

There are automated reports as well as intuitive dashboards to help you understand your equipment's health and compliance.

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Features

• Mobile-Friendly Checklists: Digital forms in the field simplify that process.

• Photo Annotations: You can add comments to photos for detailed reporting.

• Real-Time Syncing: Do you want share inspection updates instantly across teams.

• Punch List Management: Enjoy tracking and identifying issues until resolution.

• Integration: Can work with Autodesk Construction Cloud for single project management.

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Reviews

Visit Capterra for latest reviews.

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Pricing

Contact Autodesk for a quote.

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8. SiteDocs

Best For: Safety-focused inspections and compliance management.

Equipment inspection processes done on the SiteDocs safety management platform are done excellently.

Inspector’s customizable forms can be used to document findings and then have photos uploaded directly to the cloud.

It tracks inspection history and generates compliance reports for audits.

That real-time sync lets managers respond to equipment issues before they cause problems or turn into downtime.

Schedules are followed with automated notifications that ensure teams are reminded when inspections are pending.

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Features

• Digital Forms: Create and fill customizable forms for specific inspection needs.

• Compliance Reporting: Generate detailed reports for audits and safety reviews.

• Photo and Video Attachments: Provide visual proof of inspection findings.

• Inspection History: Access logs and records instantly through the cloud.

• Automated Notifications: Keep teams informed of due or overdue inspections.

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Reviews

“SiteDocs is easy to use, forms are easy to setup, and it makes compliance and participation a breeze!”

‍Linda B., Chief Administrative Officer & Health & Safety Manager

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“The web app layout is not user friendly, especially when clients need to use. Admin or workers can't edit a location once a form has been submitted. Once a form has been created as "Private" or not, you can edit it to switch to one or the other so I would have to create the form from scratch.”

‍Kylee A., Logistics Coordinator

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Pricing

Contact SiteDocs for pricing details.

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9. Fieldwire

Best For: Mobile-first equipment inspection and defect tracking.

Fieldwire simplifies equipment inspections — focusing on ease of use, and the ability for inspections to happen everywhere.

Inspection checklists can be created and managed by inspectors who can also take photos and write notes, which sync the data to the cloud, where the office and field teams operate on the same page.

Fieldwire’s reporting tools help managers keep an eye on trends and spot problems that typically crop up to improve equipment performance.

Workflows with other construction software are integrated seamlessly.

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Features

• Custom Inspection Checklists: Tailor forms to suit specific equipment requirements.

• Real-Time Updates: Sync inspection data instantly with the office and field teams.

• Photo Documentation: Capture and attach images with notes for clarity.

• Automated Reports: Generate and share summaries to track trends and resolve issues.

• Integration: Connects with other construction software for a seamless workflow.

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Reviews

“Very easy to follow features to guide and help user when inputting information. More features to allow images of field corrections to sent to purchasing, etc. But a very good program.”

‍Verified Reviewer., Manager

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“The price for multiple accounts is starting to make me think about finding another resource. Getting a little expensive.”

‍Marcellous W., HR/ Safety Manager

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Pricing

Contact the vendor for details.

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10. Buildertrend

Best For: Comprehensive project and equipment inspection management.

Equipment inspections are part of Buildertrend’s all-in-one construction management solution.

The mobile app allows inspectors to document equipment conditions, take photos and track inspection schedules.

The software also includes automatic reminders and real-time reporting.

With Buildertrend’s dashboards, you can easily see the history of inspections and upcoming tasks giving us a clear picture to work with.

Other scheduling, budgeting, and document management tools included in the platform are integrated with the platform, resulting in a unified construction management system.

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Features

• Detailed Inspection Logs: Take records with photos and notes on the site right away.

• Automated Reminders: Get alerts to ensure that you stay on top of inspection schedules.

• Real-Time Dashboards: Get an immediate awareness of the inspection progress.

• Professional Reporting: Create shareable reports for clients and teams that are branded.

• Integration: Scheduling, budgeting and project management tool links.

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Reviews

“Buildertrend is a wonderful way to keep track of what is going on. This includes scheduling; creating, recording and sending documentation; organizing projects neatly; and staying aware of finances. It also has a very helpful Leads section, which helps me keep track of prospects from the earliest stage of when I become aware of them. In a word, I would say I appreciate most the organization which Buildertrend offers.”

‍Christopher H., Architectural Drafter

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“If Buildertrend were to offer a free trial period, this would be better for the new user. I also hope to work on accounting programs to move away from simplicity so that things look better”

‍Esmaeil H., Engineer

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Pricing

Contact Buildertrend for a personalized quote.

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Final Thoughts

As the most user-intuitive and highly featured construction equipment inspection software, Clue is the best.

Clue is different because it doesn’t allow for inefficiencies in tools like quick inspection launches, simple breakdown alerts, and real-time data collection, allowing for a thorough and downtime-free inspection. 

While other platforms such as Raken and Procore are strong in certain areas Clue is flexible, scalable, and seamless integration to any industry.

The most efficient, reliable, and future-proof solution in the industry is Clue, as it can automate the identification of the asset, ensuring regulatory compliance and complete visual documentation.

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